Email Signatures

Microsoft Outlook 2003

CREATE A SIGNATURE:

Place the HTML file for your signature into your Documents and Settings folder.

Go to Tools > Options to open the Options dialog.

Now click on the Mail Format tab: under the third section of settings labelled 'Signatures'.

Click the Signatures button. This will open Outlook's Create Signature dialog, which contains a listing of all the email signatures you may have setup in the past.

To add your signature, click the New button to open Outlook's Create New Signature dialog.

In the Enter a name for your new signature, Outlook collects the name by which it will refer to the email signature in other parts of the application: make sure to type a memorable signature name, and
Click Next.

Click “Use this file as a template” and locate your HTML file in the Documents and Settings folder.

Complete any other additional options and your signature will be ready to use.

More info:

Microsoft Office Help: http://office.microsoft.com/en-us/outlook-help/ create-great-looking-signatures-for-your-e-mail- RZ001189227.aspx?CTT=1

Microsoft Outlook 2007

Create a signature:

In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

On the E-mail Signature tab, click New.

Type a name for the signature, and then click OK.

In the Edit signature box, type the text that you want to include in the signature.

To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

To add a picture, click the Picture button, browse to a picture, click to select it, and then click OK.

After you finish creating the signature, click OK.

NOTE: The signature that you just created or modified won’t appear in the currently open message; it must be inserted into the message. For more information, see “Step 2: Insert a signature in a message.”

Insert a signature into a message:

You can set a signature to be added automatically to outgoing messages.

In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

Under Choose default signature, in the E-mail account list, click an e-mail account with which you want to associate the signature.

In the New messages list, select the signature that you want.

If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.

Click OK.

More info:

Microsoft Office Help: http://office.microsoft.com/en-us/outlook-help/ create-and-add-an-e-mail-message-signature- HA010102351.aspx

Youtube Video: http://www.youtube.com/watch?v=f3s91fusRwY

Microsoft Outlook 2010

Create a signature:

Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.

On the E-mail Signature tab, click New.

Type a name for the signature, and then click OK.

In the Edit signature box, type the text that you want to include in the signature.

To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

To add a picture, click the Picture button, browse to a picture, click to select it, and then click OK.

After you finish creating the signature, click OK.

NOTE: The signature that you just created or modified won’t appear in the currently open message; it must be inserted into the message. For more information, see “Step 2: Insert a signature in a message.”

Insert a signature into a message:

You can set a signature to be added automatically to outgoing messages.

In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

Under Choose default signature, in the E-mail account list, click an e-mail account with which you want to associate the signature.

In the New messages list, select the signature that you want.

If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.

Click OK.

More info:

Microsoft Office Help: http://office.microsoft.com/en-us/outlook-help/ create-and-add-an-e-mail-message-signature- HA010102351.aspx

Outlook For Mac 2011

Create a signature:

Launch Outlook.

Click Outlook on the menu and select Preferences.

Open Signatures.

Click on the plus sign [+] on the bottom left corner.

Double-click Untitled to rename it, for example, to My Signature.

Click to check the box next to “My Signature”. See Picture 1.

On the right hand side, type your signature. You can format your signature by clicking on the Format menu and then choosing Text, Font and so on. You can add pictures to your signature simply by dragging them from the Finder into the signature window.

Once you are done, click the Default Signatures button (See Picture 1) if you wish to make the signature you just created to be your default signature.

In the window, select your email account.

In the Default Signature click on the drop down arrow (See Picture 2) and select “My Signature” or the name of the signature you have created in step 5.

Click OK.

Close the Signature window.

More info:

Microsoft Office Help - http://support.microsoft.com/kb/2455171

Gmail

Add an image to your gmail signature:

To add a logo, graphical signature or other image to your email signature in Gmail:

Make sure the picture you want to add to your signature is available on a public web server. To do this you can upload the image to a free image hosting service such as www.flickr.com

Click Compose mail in Gmail.

Make sure the rich-text editor is enabled: if you see Rich formatting » right above the message’s text composition area, click it.

Click Discard.

Follow the Settings link in the top Gmail navigation bar.

Go to the General tab.

Make sure the signature entry area is selected under Signature:

Compose the signature’s text and formatting as you wish.

Position the text cursor where you want the image to appear in your signature.

Click Insert Image in the signature’s formatting toolbar.

Enter the desired image’s URL (on the web page, blog or image hosting service) under Image URL.

Click OK.

More info:

Gmail Help - http://email.about.com/od/gmailtips/qt/How-To- Add-An-Image-To-Your-Gmail-Signature.htm

Youtube Video - http://www.youtube.com/watch?v=Kfop0fZ1Qak

Hotmail

Add an image to your hotmail signature:

To insert a picture or graphic into your Windows Live Hotmail signature:

Select Options | More Options… from the Windows Live Hotmail toolbar.

Click Message font and signature under Writing email.

Open either a web page containing the image or the image itself (using its URL) in a separate browser window. You can only insert graphics that reside on a publicly accessible web server. Images only stored on your computer, alas, do not work. Use a site such as www.flickr.com

Click the Insert Link icon.

Type or paste the URL you want to link to.

Click Insert.

Click Save.

More info:

Hotmail Help - http://email.about.com/od/ windowslivehotmailtips/qt/How_to_Send_a_Web_ Page_Link_with_Windows_Live_Hotmail.htm

Youtube Video - http://www.youtube.com/ watch?v=DHmTxnvkXm0

Yahoo

Add an image to your yahoo signature:

Using Internet Explorer you can add an image to your email signature by following the steps below:

Note: The image must be on the web and cannot be on your computer. Your image must be uploaded to a free image site such as www.flikr. com

First locate the image you want to display on your signature.

Right-click your mouse on the image and select Copy, from the menu that appears, or press Ctrl+C..

Log into your Yahoo! Mail account.

Click Options located towards the upper right of the page.

Click More Options.

Select Signature from the panel on the left.

If your signature is set to “Plain text”, then, please change it to “Rich Text” by clicking on the Rich Text link.

Select Show a signature on all outgoing messages.

Place the cursor where you would like the image.

Paste your copied image by right clicking and choosing Paste or by pressing Ctrl+V.

Click on Save Changes at the top of the page.

More info:

Yahoo Help - http://help.yahoo.com/l/us/yahoo/mail/yahoomail/ basics/basics-12.html

Youtube Video - http://www.youtube.com/watch?v=RSEfFoA1acQ